Annual General Meeting (AGM)
The N Gauge Society Annual General Meeting is held not later than 31st July each year for the presentation of reports from the Committee, and discussion and decisions on any proposals put forward by members.
Officers and other appointments are elected for the following year. These formal activities are as outlined in our Constitution and Byelaws.
To give members a little more inspiration, we also organise an exhibition and an Annual Model Making Competition (AMMC) on the same day, making the event a great day of N gauge modelling.
While the competition is only open the NGS members, the exhibition is usually open to the public.
Note that the exhibition normally precedes the AGM and therefore closes early in the afternoon.
2020 AGM Date
The Society AGM will be held on Saturday 18th July 2020 at 2.30pm at Hermitage Village Hall, Pinewood Crescent, Hermitage, Thatcham, RG18 9WL
Please note that this will also be the Annual General Meeting of N Gauge Society Limited (a Company Limited by Guarantee Registered at Companies House number 11718121)
The Articles and Memorandum of Association of the Company (in other words the rules) can be found at
under Filing History where they can be downloaded on a pdf.
Admission to the AGM will be free to members of the Society on production of an NGS membership card. It is planned to hold a Convention before the AGM rather than an exhibition.
Members seeking election to be a Director of the Company and be on the Society Management Committee shall state their intention to do so in writing to the Returning Officer who shall be a Vice President nominated by the Board (Mr Ben Ando whose e-mail address is email@example.com) or alternatively to myself as detailed in the latest issue of the N Gauge Society Journal by Friday 1st May 2020, following which he/she shall secure a proposer and seconder. All nominations shall be signed by the proposer and seconder and counter signed by the Member nominated signifying his/her consent to the nomination. All nominations will be notified to the Returning Officer.
Notice of any matters or resolutions to be discussed at the AGM and properly proposed and seconded should be forwarded to myself as General Secretary by Friday 1st May 2020.
Any urgent matters should be notified to the Chairman 48 hours before the AGM. The Chairman may also permit Members to raise matters under Any Other Business.
The Annual Model Making Competition will be held on the same day. All entries and enquiries about entries to the Competition should be sent to Mike Le Marie (firstname.lastname@example.org) who will be organising the Competition. Details of the Competition and categories can be found on the Society website or by application to Mike Le Marie or myself
It planned to hold a Convention before the AGM rather than an exhibition. In the last few years offers to host an exhibition have fallen through (usually no fault of the area group who would have hosted the event) With exhibitions being open to the paying public it meant members who were operating or in charge of layouts and stands were not able to attend the AGM.
With a Convention, it would be open to members with free entry (non-members would be welcome but charged entry and recompensed if they joined on the day). This means that it is easier to organise requiring only a few members to volunteer to ‘be in charge’. So what’s the attraction for a member to come to the Convention and hopefully remain for the AGM?
We are inviting some members to bring something to show, most likely a layout, or part of a layout, or something they’ve built etc. Because it’s not an exhibition with a paying public, layouts don’t need to be operated, completed or presentable (say with curtains and lights). It’s an opportunity to be able to talk between owners and visitors. So we are looking to those members willing to bring a small layout or display, and without receiving expenses. The hall is booked from 9 am to 5 pm and the Convention open to visitor members from 10.30 am. It would close at 2 pm to allow layouts/displays to be removed so that the AGM’s seating can be arranged for 2.30 pm. The hall’s kitchen and crockery will be available for tea and coffee (supplied by the Society) but all members will need to bring any food for themselves.
At this point we have no idea how many offers of layouts/displays we will get, hopefully enough to fill the hall, but should there be too many, some members offers may be regretfully declined. In addition to members offerings, we would welcome small N gauge cottage traders who would be allowed to sell products, again with the proviso that space may not be available. Also, the Society’s shop would be present (probably without the display stand), and it is intended to have a bring and buy table. There will also be a table for entries for the various trophies.
Graham Elliott, the area groups coordinator (email@example.com), has offered to be the first contact for anyone wishing to display or trade. He lives in Hermitage and feels that the Convention/AGM venue is as good as any, being ‘on his doorstep’ and convenient to get to from the UK’s road system. The few volunteers he envisages would need is to man the door, supervise the kitchen, oversee the bring and buy table, and any other duties that may come up.